Town of Greenfield
Selectmen’s Meeting Minutes
Thursday – January 29, 2004 – 5:45 pm
Present: Selectmen: Selectman, William Brooks; Selectman, George Rainier
Meeting opened at 5:45 pm
Administrative Assistant, Debra Davidson was taking minutes
Department Heads:
6:30 – Zoning Board of Adjustment - Kevin O’Connell - to discuss what is to be expected of the ZBA regarding the Greenfield Inn and the recent request to file a change of use – Selectmen explained briefly what the Planning Board had discussed, as well as what the Selectmen, Code Officer(s) and Mr. & Mrs. Mangini had discussed. Kevin would like to help Mr. & Mrs. Mangini get to where they need to be. Selectmen explained the purpose of the Inn going to the ZBA at this time is to increase the occupancy of the original variance from 9 bedrooms to 12 bedrooms. The Mangini’s need a variance and then they need to go back to the Planning Board for site plan review. The Inn needs a variance for additional occupancy; the carriage house needs a change of use, so there are really
two issues at hand. Mr. O’Connell said he will let John Gryval know what the situation is and help the Mangini’s to take what steps are necessary.
Appointments:
6:00 –Joseph Ellis – To discuss Gulf Road – Mr. Ellis stated since he has not heard from the Selectmen he wondered what was happening with the road. John Teague spoke with Deb earlier today, he had spoken with Attorney Little who stated he was going to go out to Gulf Road to see exactly what the situation was. Selectmen told Mr. Ellis that we had forwarded the information from his attorney to John Teague, who stated to Deb he has only recently spoken to Silas Little. The two attorney’s have agreed an amicable resolution is likely to be reached. Mr. Ellis stated that he would contact Mr. Little and take it from there.
On – going matters:
1. Budget – Reviewed the budget; breakdown of why various dollars are requested
2. Dowtown Project – no update
3. Septic Pump at Town Office – Per Bill Harper, the pump should be here Friday 1/30/04
4. Legal –
· Barbara C. Harris seems to have gone back to the beginning, uncertain what is exactly the status of the PILOT. John would like to meet with the Selectmen at a later date to discuss the situation; Reviewed documents submitted, they will be filed in the BCH file.
· Crotched Mtn. – All attorney’s have signed the agreement; Attorney Teague asked that they submit the remaining $50,000 of PILOT for 2003 at their earliest convenience.
· Ellis – Attorney Teaque spoke with Silas Little, Silas indicated he was going to Gulf Road and view exactly what is the alleged problem. He felt that if the original agreement was held up; Ellises install a turn a round, the town would most likely accept the road as a Class V Road. Providing it was built to Class V specs. The original agreement fell through the cracks and now it seems to be a personal matter.
· American Steel Abatement - Notice of Trial is scheduled for March 9, 2004; a request for a continuance has been filed, there is no appraisal from ASE nor has our own expert appraisal been done. It is also election day.
· Legal budget was discussed, Attorney Teague stated that if there will be litigation with any/all of the above he would suggest increasing the line item to $20,000. Of course, it is hopeful all situations be resolved out of court, however there is no guarantee.
5. Wastewater policy – Warrant Article will be presented allowing us to adopt a policy.
6. Driscoll Road – No Update
Other items:
1. Minutes - Selectmen accepted the minutes of 1/15/04 Selectmen’s Meeting as written
2. Selectmen approval –
· A/P Checks
· P/R Checks
· Shepards Auto Inspection Station Application
· Intent to cuts – There were three Intent to cuts in the “TO BE DISCUSSED FOLDER” – These properties which Intent to cuts have been filed, have unpaid 2003 property taxes. Policy on this was discussed regarding posting bond, we have never had a current tax bill unpaid, in the past they have gone to lien.
Selectmen suggested Deb reference the past minutes, check with DRA and ask Dennis Thorrell what the Statute reads and remain consistent.
R4-Lot 7 (Jennings)
R7-Lot 19 (Cotter)
R9-Lot 42 (Talbot)
· Signed letter for SWRPC
3. Mail – Reviewed miscellaneous mail, correspondence and memos –
· Reviewed a letter from Molly Anfuso requesting to use the storage area in the basement as her office. Discussion followed, Selectmen want to continue with the possiblity of the Recreation Department using the Old Town Office as a rec center. Deb will contact Bill Harper and they will all sit down and discuss this option and what expenses would be associated with renovations.
· Reviewed letters from Vic & Barbara Mangini
· Highway Committee grant was reviewed – copy forwarded to Chief Giammarino
4. Purchase Orders – Deb has a perfect example to show why PO’s would be helpful for budgetary reasons, however we never got to discuss this
5. 6:50 PM - Non-public – In accordance with RSA 91A:3 II (c ) – matters which, if discussed in public, would likely affect adversely the reputation of any person, other than a member of the board itself, unless such person requests an open meeting. Selectman Dumas motioned to enter into a non-public session; Seconded by Brooks & Rainier. Voted: Brooks, Yes; Rainier, Yes; Dumas, Yes.
6. Assessing – Memo from Catherine Shaw to Building Inspectors was reviewed and discussed.
7. Flags – Frank Pelkey inquired about hanging a large US Flag at the Meeting house (in front) between the (2) upper windows. He will measure for size. Vertical or Horizontal? 6’x10’ = $74.50; 8’ x 12’ = $129.50; 10’ x 15’ = $198. Discussion followed; Motion by Selectman Dumas not to hang flags at the Meeting House, Seconded by Rainier & Brooks. Voted Affirmatively
8. Banners – Frank Pelkey said he would like to hang flower baskets on each new street pole, rather than banners. He asked Deb to ask Selectmen what they thought. Discussion followed, Selectmen voted not to hang flowering baskets, as it is a gardening issue. They would prefer to keep the banners.
9. Tax Map – Newly approved Guthrie subdivision – R7-23-1 was discussed – the survey does not match current tax maps. The survey, as submitted has potential to affect the Town Line. Selectmen reviewed a memo from Catherine Shaw, explaining the situation in detail. The subdivision has been sent to the registry of deeds for recording, Attorney Teague has been contacted and suggested the Planning Board write to Guthrie and to Meridian, suggest they contact the abutters to try and resolve the matter. Marilyn Fletcher, Planning Board Chair is aware of this situation, she has indicated she will write letters and follow up in a week or so if there is no response.
10. Town Report –
· Deb inquired if the Selectmen would like to have the property list of town properties printed in the Town Report? Selectmen voted not to print the property list but rather to have copies available for the back of room at Town Meeting.
· This has come up before, the Town Management Assessment Committee has asked to put the Lee Mayhew Report in the Spirit, do you want to print it? The Committee has stated they are going to mail it to everyone either way. Discussion followed, Selectmen do not want this published in the Spirit.
· Reports are trickling in, Deb reminded the Board she leaves on the 13th for Vacation, if the reports are not submitted by then, she cannot guarantee they will be printed. Catherine will oversee projects, however we cannot chase down department heads every year.
· Dedication to Velma was discussed – Selectman Dumas will write something.
· Photo for cover of Library was discussed, Carol Laughner has offered to do a 4 color painting and/or a photo from the Library could be used. No decision was made at this time.
11. Maintenance Issues –
· Town Sign Door has broken, Mr. Pelkey will be repairing the door.
· Septic Pump Town Office – will be repaired next week
· Frozen Pipes: Library has no water, Librarian asked if Mr. Pelkey could bring water for flushing. If not, she will close the library; Police Station & Mtg. House all had frozen pipes; Highway Pump needed to be replaced this past week, should be good for another 30 years.
· Discussion regarding who is in charge of the building maintenance and what is involved with that position followed. Deb requested clarification, she would prefer something in writing regarding Protocol, Chain of Command etc. The reason for this is an example of the frozen toilet(s) who is supposed to deal them? “The list” that NHMA made of infractions around town, who is responsible for follow up on them? Who gets prices for budgets, from vendors etc. Mr. Pelkey mentioned (just now) that the chimneys need pointing, this was never discussed at the budget level, there is no money in the budget for pointing of the chimneys. Supervisor of Public
Works should be responsible for overseeing all maintenance of Town Buildings.
· Door latches at the Meeting House have to be changed. On Election Day, Peter Flood, AG Office went through and inspected the polling place. The Town does not comply with all ADA regulations. We were given a “C” grade, not an “A” – There were three issues that need addressing they are the installation of a wheel chair sign, door latch must be changed to levers and the panic bars need to be replaced.
· Library will have a pump installed this week. Road Agent, Fox purchased an oval water tank from Blue Seal Feeds that will go into the basement of the Library, filled with water, Jarvis Adams has a pump that will pump the water, allowing the ability to flush and wash.
12. Cavender Road – Discussion followed regarding speeders on the road, there is no speed limit sign posted. Selectman Brooks would like a sign posted, Deb is to ask Chief Giammarino what the appropriate speed would be, and to further please come to the Board and make a recommendation as to how do we proceed to have the road posted appropriately.
With no further business, the Selectmen adjourned the meeting at 9:30 PM. The next scheduled Selectmen’s Meeting is Thursday – February 5, 2004 at 5:45 PM – the meeting will adjourn at 6:30 pm to hold a Budget Hearing
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